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2012-06-06

A+: Network Printer Installs and Shared Resource Use

Follow this procedure to install a network printer:

    A. Open the Printers and Faxes (or Printers) folder.
    B. Click Add a Printer (or Add Printer). In some cases you may need to alternate click anywhere in the white area and select Add Printer.
    C. Click Next (Windows XP/2000); then select Network Printer. In Windows Vista, simply click the button to add a network printer. It will try to search for a printer automatically. To bypass this click The Printer I Want Isn’t Listed.
    D. You can browse for the printer on a workgroup network, use Active Directory to search for a printer on a domain-based network or enter its name (\\server\printername). You can also specify the printer’s URL. Click Next.
    E. After the printer is selected, specify whether you want to use the new printer as the default printer. Click Next.
    F. Specify if you want to print a test page. Printing a test page will allow you to verify if the correct print driver has been installed.
    G. Click Finish to complete the setup process. Provide the Windows CD or printer setup disk if required to complete the process.

Using Shared Resources

With any type of network, the user must log on with a correct username and password to use any network resources. With a dedicated server, such as Novell or Windows 2000/Server 2003, a single username and password is needed for any network resource the user has permission to use. On a peer-to-peer network using user/group permissions, you must configure each peer server with a list of users or groups. In either case, Information can be copied from a shared drive or folder if the user has read-only access; to add, change, or delete information on the shared drive or folder, the user needs full access.

Network printing is performed the same way as local printing after the network printer driver software has been set up on the workstation.

You can identify shared resources with Windows by using Explorer or My Computer. On a Windows XP or 2000 system that is sharing resources with other users, a shared drive, folder, or printer will use a modified icon with a hand, indicating that it is being shared. In Windows Vista, there will be a small icon of two users indicating a share.

To use a shared resource on a peer server that uses share-level security, the user must provide the correct password for any password-protected share. To use a shared resource on a network that uses user/group permissions, the user must log on to the network. The administrator of the server or network has already assigned access levels and permissions to each user or group, so the user can immediately begin using shared resources as permitted.

Shared drives and folders can be referred to by a Universal Naming Convention (UNC) name, a fully qualified domain name (FQDN), or a mapped drive letter.

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